PRIVACY POLICY – NATURE FRIENDLY FARMING NETWORK 

The Nature Friendly Farming Network (NFFN) is committed to protecting your privacy and security. This Privacy Policy explains how and why we use your personal data, to ensure you remain informed and in control of your information. You can decide not to receive communications or change how we contact you at any time. If you wish to do so please contact Martin Lines by email at Martin.Lines@nffn.org.uk, write to FREEPOST: NATURE FRIENDLY FARMING NETWORK or telephone 07770266455.

1. ABOUT US

Your personal data (i.e. information which identifies you, or which can be identified as relating to you personally) will be collected and used by the NFFN.

2. WHAT INFORMATION WE COLLECT

We collect data you provide to us. This includes information you give when joining, signing up online or via a signup postcard, or communicating with NFFN. We collect data from farmers, member organisations and the general public.

• If you are a farmer, we will collect your personal details, such as name, email address, address, contact number, type of farm and individual preferences when you sign up to NFFN. Where possible, we will also collect an alternative mode of contact such as full address or telephone number;

• If you are a partner organisation, we will collect your contact email and telephone number when you accept our invitation to join the network via the NFFN steering group;

• If you are a member of the general public, we will collect details, such as your name, address, email address when you sign up to NFFN.

We do not normally collect or store sensitive personal data (such as information relating to health, beliefs or political affiliation).

3. HOW WE USE INFORMATION

We only use your personal data with your consent or where it is necessary in order to:

• enter into, or perform a contract with you;

• comply with a legal duty;

• protect your vital interests;

• for our own (or a third party’s) lawful interests, provided your rights do not override these.

If you are a farmer, we will require the data to contact you with monthly updates and opportunities for you to input further (as per your desired preferences). If you are a partner organisation there will be the opportunity for you to pass information to other farmers via the NFFN steering group. We will then contact only those of you who have expressed an interest in the topic through your preferences. Invitations to events could include political campaigning, sharing best practice, possibly fundraising or else, as determined by the NFFN steering group. If you are a member of the public, we will require the data to contact you with newsletters and possibly with requests to support the NFFN campaigns should you opt for that preference. We will monitor some of our members by county so that we can assess where more targeted recruitment might be needed. We will also use this information as an advisory tool for NFFN.

4. HOW WE PROTECT DATA

We employ a variety of physical and technical measures to keep your data safe and to prevent unauthorised access to, or use or disclosure of your personal information. Electronic data and databases are stored on a secure computer system (password protected, with limited admin login and multi factor authentication). We control who has access to information and that they receive adequate data protection training. The secure computer system has nightly backups and a full server off site incremental backup. Whenever we collect your data on paper, such as a signup postcard for events, we store this securely in locked draws and input the data to the contact management system.

5. SHARING DATA

We will never sell your personal data. We will not share personal information within the NFFN or with partner organisations. We may share personal data with subcontractors or suppliers who provide us with services. However, these activities will be carried out under a contract which imposes strict requirements on our supplier to keep your information confidential and secure.

6. STORING DATA

The NFFN is based in the UK and we store our data within the European Union. We only use and store information for as long as it is required and solely for the purposes it was collected for. We continually review what information we hold and delete what is no longer required. We do not store payment information.

7. KEEPING YOU IN CONTROL

We want to ensure you remain in control of your personal data. Part of this is making sure you understand your legal rights, which are as follows:

• the right to confirmation as to whether or not we have your personal data, and, if we do, to obtain a copy of the personal information we hold (this is known as subject access request);

• the right to have your data erased (though this will not apply where it is necessary for us to continue to use the data for a lawful reason);

• the right to have inaccurate data rectified;

• the right to object to your data being used for marketing or profiling; and

• where technically feasible, the right to personal data you have provided to us which we process automatically on the basis of your consent or the performance of a contract. This information will be provided in a common electronic format.

Complaints If you wish to make a complaint about your data protection and privacy rights you can contact NFFN directly by using the details set out above. If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk.

8. COOKIES AND LINKS TO OTHER SITES

Cookies are small text files that are collected by your browser from websites you visit which are then stored on your device. Cookies are widely used in order to enable website functionality and make sites work more efficiently. Each cookie is a unique tag which allows us to keep track of visitor numbers, see how our website is used and, in some instances, remember a user if they visit us again. Cookies also help advertisers provide you with relevant marketing materials. Types of cookies used by the NFFN website

Our website contains hyperlinks to other websites. We are not responsible for the content or functionality of any of those external websites. How to manage Cookies Cookies do not contain personal information, they are just a unique string of letters and numbers. Most web browsers allow control of cookies using browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org. How to contact us in case of any questions Please address requests and questions about this to FREEPOST: NATURE FRIENDLY FARMING NETWORK or email us at info@nffn.org.uk. We will amend this Privacy Policy from time to time and the current version of our Privacy Policy will always be available on our website.

Refreshed: 2022